Best Practices

Best Practice – 1

Best Practice – 1 Title of the Practice

Adoption of E- Governance in the University Administration

Objectives of the Practice

  • To speed up the performance of official correspondence
  • To enable well focused delivery of services to the people
  • To increase the efficiency of connectivity
  • To increase the accountability
  • To reduce the cost of delivery of services and to increase the transparency
  • To yield higher availability of public domain information

By speedy performance of office correspondence, the administration is moved fast and the objectives of e-governance completed without much loss of time.By making well focused delivery of services to the people, we can accomplish passing on the services and delivery in a perfect order and without any omission and commission.As e-governance will lead to automation of all the activities in an administration without any impediment since the automation is an essential part of any administration to achieve the objectives without any delay. As e-governance facilitates for easy access to single point delivery, the efficiency is automatically increased when the efficiency increases the systematic function of the institutionresult in good outcome.Accountability is the responsibility of an incumbent who is in public service to issue rejoinders in order to clarify the questions of public or the people involved. By fixing accountability, it is essential duty of the incumbent to account properly to the persons who demand.The e-governance if implemented the administration of institution acts with much speed and therefore the cost of delivery service is also reduced.It is definitely possible to yield large information of any subject as the activities involved are made to move fast. By speedy accomplishment of activities of the institutions all the information pertaining to the subject can be extracted largely by the stakeholders.

The Context

The administration which focuses on speedy governance faces many difficulties due to certain rules and procedures of the institution. The first thing is to simplify the procedures and reduce the complexity of the issues. The hierarchical obligations that involve in promoting the issues should also be minimized.

The e-governance is fundamentally linked with the development of computer technology, network of computers and communication systems. The entire network is to be kept snag free and technically fit for the job.There are many challenges in implementing e-governance. The actual challenge is how to develop and withstand successful e-governance projects. Some of the challenges are:
Spoofing
In spoofing the attacker attempts to gain the access of the e-governance system by using fake identity.
Tampering of e-governance system
In this system, e-governance mechanism becomes very much susceptible to illegal adjustments.
Repudiation
The attacker can mount refutation during the e-governance transaction which is the ability of the user to reject its performed transaction.
Disclosure of e-governance information
In this, the undesirable information disclosure can take place very easily.
Denial of Service
The attacker can perform denial of service attack by flooding the e-governance server with request to consume all the resources.
Elevation of Privilege
In this system, the attacker pertaining to be a low profile user attempts to escalate to the high profiles so as to access its privileges to initiate further damage to the system. These contextual challenges have to be managed effectively without any further damage to the work undertaken.

The Practice

The Tamil Nadu Teachers Education University is opened to any kind of innovation in university's administration which will have marked impact. The University is practicing the administrative system based on the entire system of practice in the University. The University is slowly depending upon the pace of development switched over to e-governance. E-governance has distinct place and it facilitates to perform the task speedily. E-governance is also known as electronic governance and basically the application of information and communication technology. E-governance is the use by government agencies of Information Technology that have the ability to transform relations with people in concerned. E-governance could be understood as early access to single point delivery of public service to citizens, higher penetration due to automation, increased efficiency due to connectivity, increased accountability, reduction in cost of delivery services, increased transparency, higher availability of public domain information and reduced corruption.

In e-governance, entire administration is speedily carried out which is very important aspect in the governance of any institution. In the Indian Higher Education context, e-governance is more crucial in every department and at every stage. The Tamil Nadu Teachers Education University is practicing the e-governance and it could be comprehended that the wheels of administration moves comparatively faster. India has seen enormous growth in technical and vocational education. It resulted in increased total number of institutes imparting higher education. If the quality of our higher education has to be improved then there is no alternative to the introduction of e-governance as it plays an important role to accomplish what is planned and develop in all respects.

Evidence of Success

Ample evidence of success has been witnessed due to the implementation of e-governance in Tamil Nadu Teachers Education University. Every activity of the institution completed its task speedily and results are made available. The results indicate that university has perfectly practiced e-governance to its utmost utility. The university implemented e-governance in conducting examinations, publishing results and to make every activity in the examination requirement. On the administration side, the university has introduced e-governance and made the system work with much speed and perfection. Particularly, in the finance department the e-governance is used in preparing salary bills, service matters of teaching and non-teaching staff of the university. We could witness the results of e-governance while we examine the performance of teaching staff, non-teaching staff and research scholars of the university. The e-governance after its implementation brought a new glittering face to the Tamil Nadu Teachers Education University.

Problems Encountered and Resources Required

Initially, Tamil Nadu Teachers Education University found some difficulty in implementing e-governance since the old system of governance is deeply rooted. The training sessions were held for teachers and other staff in order to switch over to e-governance. The university had to basically make the teachers and staff to understand the system of e-governance. It may be difficult for the new students to understand that e-governance is the application of Information and Communication Technology to transform the efficiency, effectiveness, transparency and accountability in all aspects of administration. The entrants to the institutions are subjected to practice e-governance on placing them in various departments, so that they can learn e-governance with practice.

Best Practice – 2

Title of the Practice

Award of Prizes and Medals to Meritorious Candidates by Tamil Nadu Teachers Education University in the name of various Endowments instituted in the University

Objectives of the Practice

  • To award various medals and prizes through the endowment grants to the meritorious candidates in the Teacher education discipline.
  • To identify meritorious candidates in the Teacher education field for the endowment prizes and medals.
  • To encourage the ambition of the candidates and develop their interest to make them fit for the endowment awards.
  • To inculcate interest among the candidates and work to accomplish these awards.
The Context

The university institutes various endowments for the award of prizes and medals to candidates who perform meritoriously in the university annual examinations. The award is meant to encourage the candidates in Teacher education Progammes to proscute further studies in their discipline. The candidates are selected on the basis of their performance in the university examinations. There are many donors willing to institute endowments for the award of prizes and medals to the candidates who perform meritoriously in the subjects of their choice. The important primary work of the university is to identify meritorious candidates in the subjects of the choice of the donor with the details of the kind of prizes and medals. All these medals and prizes are awarded to the candidates in the annual convocations of the university.

The Practice

In Practice, 35 awards are given to candidates who perform meritoriously in the university annual examinations. A separate account is maintained in the university in the name of endowment account. The prizes and medals are awarded to the prize winners during the annual convocation of the university periodically from the interest amount accrued from out of the endowment deposits. The donors prescribe various norms for the award of prize, medals and endowments instituted by them. The interest accrued on the fixed deposit is utilized for the award of prize in the form of cash prize/book prize for the candidates under the following conditions: 1) The name of the prize is indicated 2) The value of Cash/Book Prize is indicated for the award annually to a student who has secured the First Rank obtaining highest total marks in all the papers including Electives, having passed all the Examinations at the first attempt in Teacher Education Programmes in affiliated colleges of Tamil Nadu Teachers Education University. 3) If in any year, the prize is not awarded, the unspent interest shall be added to the Corpus Fund. 4) 20% of the interest earned from the Corpus shall be added to the corpus fund every year. 5) The Syndicate of the university shall have powers to make such changes in terms and conditions as new circumstances may necessitate to the main purpose of the Endowment in consultation with the donor.

Evidence of Success

The Tamil Nadu Teachers Education University from the date of inception got transferred all the endowments along with the amount available from the University of Madras. The university has continued to award the prizes and medals as was done in previous years by the University of Madras. The candidates studying in the colleges of education affiliated to the university are working hard to get endowment prizes. The Stake holders are appreciating the University for their efforts to give endowment prizes to the meritorious candidates.

Problems Encountered and Resources Required

Generally, every administrative activity is encountered by one problem or the other. In this case, very minor problems have been encountered for e.g. the donors do not prescribe required norms. The invested money in the endowment may not be sufficient to award prizes and medals as per the choice of the donor. The donors do not increase the endowment fund to suit the present hike in prices. The donors do not amend the terms and conditions if a change is required. The university rectifies these problems by intimating to the donors with the request to visit the university to apprise the donors adequately. The donors are also generally advise to increase the investment according to the rise in prices.

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